AEM Assets is a popular choice for companies looking to centralize and store their digital assets. But if users are solely working in AEM Assets to upload, tag, and share assets, they may be missing out on more efficient or secure options. Adobe provides several integrated tools that empower internal and external contributors and consumers to work more quickly and efficiently with assets in AEM. Let’s explore the different tools that can be leveraged.
Adobe Asset Link in Creative Cloud products
Many organizations and agencies use Adobe Creative Cloud products such as InDesign, Photoshop, and Illustrator to create PDFs and graphics for their site. For those products, Adobe has enabled an integration called Adobe Asset Link, which is a dedicated panel in those products allowing for seamless access to an AEM Asset repository. Using the Asset Link, users can quickly search for assets, check them out, make changes, and check them back into AEM Assets without having to leave their preferred development tools. This can be a tremendous time-saver for contributors and can enable their creative assets to go to market faster.
AEM desktop application
Another way to interact with AEM Assets is via the AEM desktop application. The new 2.0 version of the desktop application allows Mac and Windows users to easily browse and search for assets, checkout and open them using their local native editing software, and to bulk upload their new and modified files into AEM Assets with a single click. This option is popular with users who prefer to view the asset repository as a file share on their computers, enabling them to work without having to separately log in to AEM Assets.
The AEM Assets Brand Portal is a great alternative for granting external teams and agencies access to assets in AEM Assets. This option leverages a separate Brand Portal that users securely log into in order to access assets. Guest users can log in and download individual assets, predefined collections of assets, or package their own collection of assets. This is a great option, for example, for partners that need online access to approved, branded assets. Additionally, users can be assigned a contributor role, enabling them to create “contribution folders” in which they can upload and publish media directly into AEM Assets. This option works well for companies wanting to collaborate securely with external creative agencies without giving direct access to AEM Assets.
Asset Share Commons
Another option for sharing assets with external users is the Asset Share Commons, which is an open-sourced, community-supported AEM application that allows users to search for assets and add them to a cart for expedited downloading. The Asset Shares Common is free via an installed AEM package, is fully customizable, and can be easily themed to match your site’s brand. Unlike the Brand Portal, which requires a login to access, the Asset Share Commons can be accessed anonymously. However, if you need to secure your assets, you can leverage Closed User Groups (CUGs) to protect those assets and pages in Asset Share Commons.
Hopefully considering these options will enable your agencies, partners, and customers to access and contribute more efficiently and securely with your AEM Assets. If you need assistance with your AEM implementation, B2evolve would love to be your trusted partner. Feel free to connect with me on LinkedIn, and for AEM authors, developers, and architects in the Dallas/Ft. Worth area, join us for our next Dallas AEM User Group meeting on November 12th.